Almost all the modern practices have realized that they must adopt a new, innovative, and user-friendly Electronic Health Records (EHR) Software. But installation, implementation and then the maintenance process of an EHR System is not easy.
For that, the practices need to have a disciplinary approach – the training of the team, implementation of the new software, handling the installation process effectively, and then designing the workflows for practice requires a very thoughtful implementation that helps the practices to adapt it simply, and then comforts patients, physicians, and the staff.
Important steps for EHR implementation
Define your Objectives
The practices must decide beforehand what they are looking for in the Electronic Medical Records (EMR) Software. Some want to fully automate their workflow, and some want to leave some room for manual customization – it is advisable to clarify what they really want from the implementation of the EHR Software.
Assess the Current Situation
Once you completely know what you want, a complete understanding of the present situation is needed. Taking note of your existing users and systems will allow you to identify the most suitable EMR/EHR or Practice Management(PM) Software according to your current situation.
Identify your Leadership and Project Protocols
A clear understanding and acknowledgment of who owns which part of the system is required and the leadership must specify the reasons for conversion. The tasks also need to be well defined throughout your medical practice.
Properly Define the Functions of your System
After defining your overall objectives, you should specify the needs, goals, and specifications of your EHR system. Pre-specifying your required functions will reduce the changing expenses. Security of the data, privacy, and fruitful use of the software must be ensured.
Choose your Product Wisely
Your product choice must not be completely influenced by advertisements, online videos, or the demos you view over the internet. It should rather be based on what you want from the EHR Software. Hence, you need to choose the product wisely since this will go a long way in your journey as a medical practice.
Evaluate your Costs and Benefits
The cost of the product, ease of use, and its functionality are some factors that must be considered before choosing an EHR system. You should also evaluate the benefits of the software in the long run.
Purchase and Installation
After reviewing all the potential and intense scenarios, and their consequences, the right software may be bought and installed. The installation process must take place under the supervision of the Software Provider.
Do your Training
The staff and the physicians who ought to use the software after its implementation need to be well aware of all the functionalities and features it offers and must be well-equipped with the technical know-how for using these tools. You need to make sure that the staff is comfortable with using all the functionalities of the software through proper training.