Nowadays the selection of Electronic Medical Records (EMR) and Practice Management (PM) Software can be very difficult because of the vast variety of the “preference” choices (e.g. integrated vs modular, Client-Server-Based VS Cloud-Based EMR solutions, etc.). With more options available it is perplexing to strike the right choice.

Cloud-based or web-based EMR and PM System is when the user pays a subscription fee for the software and access it through the internet facility on authorized tablets, desktops, and smartphones. Cloud-based Electronic Medical Records (EMR) Software because of being an economical solution has created a lot of buzz in the healthcare IT industry. But this doesn’t mean it has no limitations.

Client-Server-based EMR Systems is when the Clinical data is stored and accessed through an on-site server. The license is finite and it offers excellent processing speed. But including other limitations (mentioned below), it requires a dedicated IT team and expensive infrastructure to run properly.

Is it totally worth it to invest and implement a Client-Server-Based EMR System OR should you go for an affordable Cloud-based EMR System? There are a number of factors to consider like the functionality of the EHR for your practice and the pros and cons that come with it. Here we are going to look at the downside of selecting any of the aforementioned software architectural solutions.

Disadvantages of Cloud-Based EMR Software

  • The healthcare provider is totally relying on the vendor for security, protection and any necessary updates.
  • The EMR Software is dependent upon good and stable internet signals. If the internet facility is not up to the mark or has its bad days, daily workflows will be affected greatly.
  • In the long run, the cloud-based software turns out to be more expensive and costly. What happened about the cost savings associated with web deployment?
  • For larger file uploading it may be unfeasible and may consume a lot of time.
  • Data is lost if the vendor goes out of business. This means there is always a risk associated with sensitive patient information getting lost.
  • It has limited customization options available
  • The option is not suitable for practitioners in countryside areas where internet facility might be unavailable or not at its best.

Disadvantages of Client-Server-Based EMR Software

  • Immense infrastructure investment (workstations and databases,etc.)
  • Cost for security protocols for hosted systems for HIPAA Compliance
  • Ongoing costs for maintenance and support
  • Ongoing costs for Upgrades
  • Separate dedicated Practices’ IT department (24/7  for Practices that cater Emergency Cases)
  • The practice is responsible for data protection, backup measures, and transfer

Offline Access

For the medical officers who are frustrated by the amount of work backed-up because of the unreliable internet connection, there is a mediating route. Few of the EMR  Software vendors also offer “offline version” products making it easy to provide quality care in areas where connectivity is bad.

The way it works is that it saves the clinical data and encounter information on the authorized device and upon reconnection, it gets synched and is stored online.

Top 3 EMR Software with Offline Access by EMRFinder

From all the Electronic Medical Records (EMR) Software available in the market here are the Top-Ranked Software that also offer OFFLINE ACCESS.

While selecting the Software Architectural Preference you should carefully look at your workflow and administrative requirements of the EHR and also consult your provider to ensure that the software you are choosing only provides those features and not more than what you need.